County Special District is looking for software update and services


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A special district at the county level of the San Joaquin Valley wants to hear from IT companies that can provide a software upgrade.

The Association of Merced County Governments (MCAG), a regional collaborative city and county agency that manages services, including transport and solid waste disposal, released an request for proposals November 24, looking for “Accounting Software and Implementation Services.” Among the takeaways:

  • Formed in 1967 by a joint authority, the MCAG comprises six member towns as well as the county of Merced. It organizes transportation planning and administers the Transit Joint Powers Authority for Merced County, the Merced County Regional Waste Management Authority (MCRWMA) and the Yosemite region regional transportation system; and administers Measure V, a transportation sales tax approved by voters five years ago.
  • MCAG and MCRWMA are looking for proposals from service providers who can provide an upgrade from Microsoft Dynamics GP 2015 R2 to Microsoft Dynamics GP 2019 – or the most recent version. The entities have the GP 2015 R2 license, according to the RFP, and together have 12 users who must be able to access the software at the same time. MCAG and MCRWMA want the software upgrade, associated services, hosting services and ongoing technical support.
    “MCAG intends to use the results of this tender to award a service provider, (and) two separate contracts, one with MCAG and one with MCRWMA,” he said. in the call for tenders. The selected contractor will be responsible for providing software and a license for the two administrative offices.
  • The selected contractor will be required to participate in the upgrade of the indicated software. Currently, the two county entities “access Great Plains (GP) on the Crestwood server via Remote Desktop Services (RDS),” according to the RFP. They are looking to upgrade to the “latest version of the GP and RDS platform”. Other specific services required include the migration and transfer of Microsoft Dynamics system and SQL databases to Dynamics GP 2019, or “most recent version – pre-production and production”; upgrade from Microsoft Dynamics Management Reporter to support Microsoft Dynamics GP 2019; provide installation and user manual (PDF) documents for RDS and GP for Remote Desktop Services and Great Plains; provide post-production testing and upgrade assistance; and assist in the planning and management of projects. “Stakeholders are encouraged to suggest additional tasks or activities if they significantly improve the results of the project. The company hired will be “subject to administrative guidelines” from county staff and required to “consult with its IT partners, APEX.” As minimum qualifications, the respondent must be “Microsoft licensed to install and upgrade Great Plains software” and have experience installing and upgrading it.
  • There is no specific value indicated for the contract, but its duration will be three years, approximately from March 1 to February 28, 2025. Questions must be asked before noon on Tuesday, answers by December 14. 23, and interviews are scheduled for the week of January 10. A notice of intention to award is expected in January and a notice of award in February. The tentative schedule for the “milestones” is to start work and have a kick-off meeting during the week of March 1; planning, testing and implementing the software in March and April; and have a “software update date” of May 2nd.


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